Nathan HRMS

Nathan HRMS brings recruitment, onboarding, absence, rotas, payroll, performance and compliance into one connected platform, with HMRC RTI submissions and pension auto-enrolment built in. Your HR team stops re-keying data across spreadsheets and separate tools, and every record, request and approval lives in a single source of truth. It works on the web and through full-featured iOS and Android apps.

Recruitment and onboarding

• Branded careers portal with custom application forms and an employee referral scheme
• Configurable multi-stage hiring pipelines with automation at every step
• CV screening that ranks applicants by fit, plus assisted job advert and contract drafting
• Offers with electronic acceptance
• Right to work checks as part of the hiring and onboarding process
• Guided onboarding checklists, document collection and scheduled probation reviews
• Promotions, transfers and internal moves managed in the system
• Structured leavers process covering equipment return, removal of system access and final settlement

Absence, time and attendance

• Clock in through biometric terminals (including Hikvision and ZKTeco), geo-fenced mobile check-in or the web
• Live view of who is in, late or absent, with exception reports before payroll cut-off
• Configurable leave types with fixed or accrual-based entitlement, pro-rata, half-day and hourly leave
• Carry-over rules with caps, blackout periods and team leave calendars
• Time off in lieu (TOIL) for overtime, weekend and bank holiday working, at configurable rates
• Working from home tracking
• Automated rota building based on eligibility, department and staff preferences

Payroll

• HMRC Real Time Information (RTI) submissions directly from payroll
• Pension auto-enrolment, with employer and employee contributions calculated automatically
• BACS payment files generated for every pay run
• Gross-to-net calculations covering basic pay, allowances, additions and deductions
• Attendance, leave and expenses feed straight into payroll, so every run starts from accurate data
• Multi-level approval, digital payslips and retrospective pay adjustments
• Payroll cost reporting by department, with journal exports for finance
• Multi-entity and multi-currency payroll for UK businesses with international teams

Performance and development

• Goals cascaded from organisation level to individuals, with weighted KPIs and key results
• 360-degree review cycles (self, manager, peer and direct report) with calibration
• Suggested SMART KPIs and drafted review summaries to cut preparation time
• Performance improvement plans with milestones and check-ins
• A hub for recognition and continuous feedback

Policy and compliance

• Right to work checks recorded against each employee, with alerts before documents expire
• Policy builder and gap analysis, with automatic re-review whenever a policy changes
• Training courses and quizzes generated from your own policies
• Signed policy acknowledgements, with re-signing required after every update
• Structured disciplinary workflows from verbal warning to dismissal, including appeals

Employee self-service

• An always-on HR assistant answers questions about payslips, leave balances and policies, and passes anything complex to your team
• One configurable approval engine for every request type
• Approvals from the mobile app or WhatsApp
• Available in more than 40 languages

Reporting and analytics

• Live dashboards for headcount, staff turnover, attendance, absence and pay
• 9-box talent grid for talent reviews

Integrations
More than 35 integrations, including Sage, Xero, QuickBooks, Microsoft 365, Google Workspace, Slack, SAP, Oracle, Microsoft Dynamics, Salesforce and Zapier, plus single sign-on, Active Directory and biometric devices.

Security and data protection

• Data hosted in the EU (Frankfurt, Germany) across two availability zones
• A dedicated database for every client, rather than shared tables
• Encryption in transit and at rest, with automated backups and point-in-time recovery
• Field-level permissions, so line managers see only what their role requires
• Full audit trail showing who changed what, and when
• Information security management aligned to ISO/IEC 27001 and ISO/IEC 42001, with SOC 2 Type II certification in progress
• Security questionnaires and due diligence supported during procurement